 Academy of Art University: ACADEMIC ADMINISTRATOR – SCHOOL OF GAME DESIGN |
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Date Posted: Tue Jul 27, 2010
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Views: 1970
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Position Title:
ACADEMIC ADMINISTRATOR – SCHOOL OF GAME DESIGN
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Type of Job:
Full - Time
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Job Duration:
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Minimum Experience:
3 - 4 years
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Minimum Education:
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Job Location:
San Francisco, CA
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WHAT WE DO:
The Academy of Art University, San Francisco, is the largest private art school in the nation and prides itself on its dedication to the career preparation of artists and designers. Students are offered cutting edge curriculums for AA, BFA, MFA and Certificate Programs, fusing state of the art technology with academic excellence. Our graduates enjoy a high placement rate and have been hired by prestigious companies worldwide. As an urban institution, the Academy draws upon and contributes to the cultural wealth of the San Francisco community and fosters a progressive, diverse and creative environment.
DUTIES - ACADEMIC ADMINISTRATOR:
Support Director, School of Game Design
• Direct liaison between faculty, students and Academy administration.
• Organize and maintain departmental expenditures and budget. Assist the Department Director in the budget process.
• Organize timeline of projects and departmental files.
• Assist with procedures for new instructors (paperwork, interview scheduling etc.).
• Organize planning and taking minutes at events (i.e. Career Night, Advisory Board meetings, guest lectures, orientation, faculty meetings, town hall meetings, etc.).
• Collect, track and copy all midterm and final grade rosters. Send originals to RPS for scanning, and give copies to Director for review.
Administration / Curriculum Support
• Process and maintain files on all forms pertaining to faculty (i.e. NASAD, ACICS, payroll, faculty recs, biographies, and resumes).
• Update and process course syllabi and maintain on file.
• Monitor Open Reg. reports with Department Director and make corrections as necessary.
• Submit completed purchase orders and reimbursement requests and track to completion.
• Collect and track all attendance rosters and send to RPS for scanning daily.
Faculty/Academic Support
• Collect and process attendance, grade rosters.
• Payroll (process part-time instructor time sheets every 2 weeks).
• Process and schedule all incoming forms (i.e. audio / visual and field trip requests, class make-ups, guest speakers, subs, etc.).
• Purchase reimbursements and tracking (i.e. copy jobs, travel, supplies, etc.).
Student Support
• Assist Director to keep in constant contact with Student Reps on new issues and feedback.
• Assist in collecting and returning their projects from instructors and the Spring Show.
• Maintain department notice boards with job and internship postings, events, samples of student work, faculty bios, awards, department announcements etc.
REQUIRMENTS:
• Minimum 3 – 4 years prior Administrative experience.
• Exceptional Mac & P.C. computer experience and familiarity with: Photoshop, MS Office,
Open Office, InDesign, Dreamweaver, and Web publishing software.
• Excellent verbal and written communication skills.
• Must be self-starter who can work independently.
• Must be well organized and able to handle multiple tasks simultaneously.
• Ability to work in a fast paced environment and be self-motivated.
• Able to work over-time when required.
• Friendly, outgoing with great customer service skills a must.
• Prior experience working in an educational/game industry and environment a plus.
BENEFITS:
The Academy of Art offers employees' health insurance, 401K Plan, paid vacation and holidays, and a commuter program. We also offer a unique opportunity to take an undergraduate art course free of tuition each semester.
HOW TO APPLY:
http://jobs.academyart.edu
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